How Leasing a Printer Can Save Your Business Money

As a business, there are lots of costs to deal with. According to Tomorrow's Office, the typical business should expect to save about 20 to 30% on the hard costs when dealing with a copier rental company. This includes things like hardware, software, and consumables. Here are some ways that leasing a printer can save your business money.

No Large Upfront Fees

One of the benefits of working with a copier rental company is that it allows startups and businesses to save money since they can pay for the service in monthly installments. Every business can do this over the length of their contract instead of parting with a large up-front fee. Most people would not be able to afford printing services if it was that they needed to pay large sums to buy hardware and software. Another way that working with a copier rental saves money is that you can write the cost of leasing a printer off as a tax deduction.

Maintenance Savings

When you are leasing a printer, you won't have to deal with the maintenance costs. Anyone who has ever owned a printer knows that these units are prone to breaking down. Unfortunately, printer repair services can be quite costly. When working with a copier rental company, you will find that the majority of leased printers and copiers come with repair plans as part of the contract. This means that all the necessary repairs will be taken care of at no extra cost to your business.

Upgrades

New printers that come with better features keep being released. In most instances, printer manufacturers gradually stop supporting old printers since they will be pushing to sell new ones. This means that when you buy a printer, it will become outdated at some point. This is why you may benefit a lot from leasing. With a lease agreement, you can get new models without having to part with a lot of money. All you need to do is upgrade your equipment when new equipment becomes available. This will enable your business to run efficiently without making constant upgrades.

These are some of the benefits of working with a copier rental company. However, before you sign any lease, you need to make sure that the company you are about to work with has good customer service and that they are reliable. Get in touch with us here at Click Copiers for the best copier rental services.

Business Printer & Copier Leasing FAQ

• How do you lease a business printer?

  To lease a business printer, you select a commercial-grade printer, choose a lease term (usually 36–60 months), and pay a monthly fee instead of buying the equipment outright. Most leases require a credit application and include a separate service agreement for toner and maintenance.

• How do you lease copiers for a small business?

  Leasing copiers for a small business involves assessing your monthly print volume, choosing the right copier, comparing vendor quotes, and signing both a lease and a service contract. Payments are typically monthly, making costs predictable and easier to budget.

• How do you lease a business copier?

  To lease a business copier, work with a copier dealer or leasing company to select equipment, apply for financing, and agree to a lease term. The copier remains owned by the leasing company while your business pays a fixed monthly rate.

• Should you rent your copiers instead of buying?

  Renting or leasing a copier is often better if you want lower upfront costs, included maintenance, and the ability to upgrade equipment regularly. Buying may make sense only if you plan to use the copier long-term and have minimal printing needs.

• Should I rent copiers instead of buying?

  For many small businesses, renting copiers instead of buying provides flexibility, predictable expenses, and access to ongoing support and repairs. Businesses with low print volume or long-term equipment needs may prefer purchasing.

• How do you lease a printer?

  Leasing a printer follows the same process as leasing a copier: choose the printer, select a lease term, submit a credit application, and sign a lease agreement. Leasing is typically best for high-volume or multifunction printers.

• Do you have to account for depreciation if you rent a photocopier?

  No. When you rent or lease a photocopier, the equipment is not owned by your business, so it is not depreciated. Monthly lease payments are usually treated as operating expenses.

• How do copier leases work?

  Copier leases work by spreading the cost of the equipment over a fixed term. You pay a monthly lease payment for the copier and often a separate monthly fee for service, toner, and repairs. At the end of the lease, you can return, upgrade, or purchase the copier depending on the agreement.